DVOX Event Creation - Final Setup

Before your event is finally ready, you must set your event visibility to public, private, or disabled.

Event Visibility States

Public

• Event appears in the event listings on dvox.live
• Guests can search for and find your event
• Event only shows during the pre-selected event dates
• Accessible via direct URL at all times (before, during, and after event)

Use for: Community events, conferences, public venues

Private

• Event does NOT appear in the dvox.live listings
• Event is not searchable or discoverable
• Accessible via direct URL at all times
• Only people with the URL can access it

Use for: Private functions, testing, VIP-only access, corporate events

Disabled

• Event does NOT appear on dvox.live
• Event is NOT accessible via direct URL
• Useful for archived events or tests
• Can be re-enabled anytime

Use for: Testing, archived events, work-in-progress setup

Setting Event Visibility

Step 1: Open Event Manager

1. Click Events in the navigation menu
2. Find your event in the list
3. Click the pen icon to edit the event
4. You’ll enter the Event Manager

Step 2: Access Visibility Setting

Look at the top right of the Event Manager screen. You’ll see:

• A Visibility dropdown menu
• Current status (Public, Private, or Disabled)

Step 3: Change Visibility

1. Click the Visibility dropdown

2. Select your desired option:

   • Public — Visible on dvox.live during event dates
   • Private — Only via direct URL
   • Disabled — Hidden and inaccessible

3. Your selection is saved automatically

Event URL

The direct URL for your event is displayed in the Event Manager:

https://dvox.live/event.php?code=nJP0f

This URL:

• Works regardless of visibility setting (Public, Private, or Disabled)
• Can be shared via QR code
• Can be shared via email
• Never changes
• Never expires

Current Event Status

You can see your event’s current status in the Event Manager header:

• Event Dates — When the event is active
• Visibility Status — Current setting (Public/Private/Disabled)
• Event URL — Direct access link

Sharing Your Event

For Public Events

1. Set visibility to Public
2. Guests can find it on dvox.live by:
   • Searching by event name
   • Browsing upcoming events
   • Using location-based discovery (with location sharing enabled)

For Private Events

1. Set visibility to Private
2. Share the event URL via:
   • QR Code — Generate and print for signage or materials
   • Email — Send the direct URL to guests
   • Text Message — Share the shortened URL
   • Social Media — Post the URL in events or announcements

Pre-Event Checklist

Before going live, verify:

• Event name and dates are correct
• All streams are created and named appropriately
• All streams have controllers assigned
• All controllers are showing ONLINE
• Audio is flowing to all inputs
• Event interface customization is complete (logo, colors, etc.)
• Visibility is set correctly (Public, Private, or Disabled)
• You have the event URL ready to share

Important Notes

After Going Live

Once your event is live:

1. Monitor the Dashboard — Check live listener statistics
2. Watch for Issues — Monitor for offline controllers or audio problems
3. Share the URL — Distribute to guests via your chosen method
4. Check Reports — View real-time analytics about attendance

Changing Settings During an Event

You can change event settings even while an event is live:

• Modify description or location — Changes appear immediately
• Add or remove streams — Takes effect in real-time
• Adjust colors/branding — Updates in guests’ browsers on next load
• Change visibility — Takes effect immediately

Event Archival

After an event ends:

• Keep as-is — Event remains accessible via direct URL
• Set to Disabled — Hide it from dvox.live (but keep for records)
• Delete — Permanently remove (cannot be undone)

Next Steps

1. Share event access with guests
2. Monitor event reports and analytics
3. Troubleshoot any issues